Category Archives: Files

Annotating pdf documents in Papers

Posted on June 20, 2012 by Aleh Cherp

Until recently, when asked whether Papers provide good annotation tools I would say “not really… but they have other advantages …”. There is no longer need for such an excuse. Papers’ support for document annotation is as good as in their competitor, … Continue reading →

Posted in Annotation, Bibliographies, Files | Tagged | 22 Comments

Openmeta tags, DefaultFolderX and Papers

Posted on April 8, 2012 by Aleh Cherp

A simple search is usually sufficient to locate a reference in Papers2. It is triggerred from any application by pressing Ctrl-Ctrl and typing search terms (e.g. author’s name or title). This is excellent for citing, emailing or quickly consulting individual … Continue reading →

Posted in Files, Tags and folders | Tagged , , , | 4 Comments

Papers 2 is here!

Posted on March 14, 2012 by Aleh Cherp

My earlier post on Papers and Sente said that the biggest disadvantage of Papers is that it does not allow working with bibliographies. This has changed in Papers 2 immediately bridging the gap between pdf file management and scholarly referencing. As a … Continue reading →

Posted in Automation, Bibliographies, Files, Writing | Tagged , , , , | 30 Comments

Managing project files and good old file folders

Posted on August 8, 2011 by Aleh Cherp

We have just covered naming, storing and locating reference files such as academic articles. There are also completely different files, for example draft papers, project plans, budgets, reports, minutes and contracts. I  handle such ‘project files’ differently from reference files: … Continue reading →

Posted in Files, Projects | Tagged , | 2 Comments

Finding reference files

Posted on August 6, 2011 by Aleh Cherp

Finding general reference files is less exact and requires more intuition than naming and saving them. The choice of search tools depends primarily upon how much you remember about the file(s) you need to find. If you are lucky to … Continue reading →

Posted in Files | Tagged , , | 2 Comments

Revisiting reference files

Posted on August 5, 2011 by Aleh Cherp

Academics deal with thousands of reference files (text documents, data sheets, images), which are sent by email, downloaded from the Internet, or obtained in other ways. To use MacPowerUsers‘ terms, ‘gathering’ of these files in neat hierarchical folders is not an … Continue reading →

Posted in Automation, Files, Tags and folders | Tagged , , , | 7 Comments

Tagging

Posted on March 17, 2011 by Aleh Cherp

Tagging is attaching “tags” or keywords to your files (pdf documents, images, data tables, mail messages, text notes, etc.) which would allow finding them easily. Tagging is a more advanced method of organizing information than sorting it into hierarchical folders. … Continue reading →

Posted in Files, Tags and folders | Tagged , , , , , | 19 Comments

Workflow for reference files

Posted on February 6, 2011 by Aleh Cherp

Reference files other than academic articles are those files that I do not import in Papers. It may be simply because their file types are not compatible with Papers (Papers works best with pdf files whereas I often come across … Continue reading →

Posted in Files, Writing | Tagged | 2 Comments

Handling academic articles through Papers

Posted on February 6, 2011 by Aleh Cherp

To handle academic articles through Papers you may want to arrange the following settings for your Papers library:

Posted in Bibliographies, Files | Tagged , | 3 Comments

Storing and naming reference files

Posted on February 5, 2011 by Aleh Cherp

This post originally written in February 2011 was updated in August 2011. The reader should also read the post on Revisiting Reference Files. I name reference files in accordance with the bibliographic convention as follows: Author Date Title @a (e.g. “Smith … Continue reading →

Posted in Files, Tags and folders | Tagged , | 5 Comments