MailTags and OmniFocus Projects

MailTags is a great way to organize your Mail. It allows to tag each message with specific Keywords or assign it to one or several Projects as well as create reminders and notes associated with an email. The good news is that now you can show OmniFocus projects in as your MailTags projects. In this way you can make sure that your projects are named consistently in Mail and in OmniFocus. Tick a box in the Mail Preferences under MailTags:

Although 95% of messages do not require such organization (they are either not important or can be easily found through Search), I find that sometimes assigning emails to projects makes a lot of sense. Primarily it relates to intensive, long projects where a lot of participants exchange a lot of emails (I only have about 5 such projects running at any given time, for comparison I have some 40-50 active and 20-30 on-hold projects in OmniFocus). The fastest way to do it is naturally through using shortcuts created by MailActOn, another app from Indev. It helps that MailTags use OpenMeta Tags and thus messages can be found even from outside Mail!


About Aleh Cherp

Aleh Cherp is a professor at Central European University and Lund University. He researchers energy and environment and coordinates MESPOM, a Masters course operated by six Universities.
This entry was posted in Email, Projects, Tags and folders and tagged , , . Bookmark the permalink.

3 Responses to MailTags and OmniFocus Projects

  1. Pingback: Organizing email | Academic workflows on Mac

  2. Pingback: Filing in a hurry: using message flags in Mail for ‘hot’ projects | Academic workflows on Mac

  3. Jessica Jewell says:

    Is there a way to archive projects in MailTags? I want messages to still have the project assignment but I want to be able to archive the project so it doesn’t show up in the drop down list.


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s